How Beeple facilitates the event sector

Customers Festivals and Events

“The first edition of Alcatraz with Beeple was a success. Thanks to Beeple, the staff management went very smoothly. We love its efficient way of scheduling and the many reporting options.”

Pieter Desmet – Alcatraz Crew

Alcatraz

The annual Belgian metal festival Alcatraz can best be compared to international metal gatherings like Wacken Open Air (Germany), Bloodstock (UK) or Fort Rock (Florida). Since 2018, they started working with Beeple, because it offers a much better planning overview than Excel and it enables direct communication with the employees.

Smart scheduling

Send work invites to specific employees for jobs that have not attracted as many candidates as necessary.

Check-in & check-out

Avoid time registration discussions by letting volunteers register their working hours real-time during the event.

Automatic reserve lists

Quickly replace no shows and last-minute cancellations by creating standby lists.

Automatic notifications

Send automatic emails, text messages & chat notifications to employees about new jobs or updates of confirmed jobs. No need to manually call or e-mail them anymore.

Planning overview

Consult a real-time overview of all staff planned for your events and the matching working hours as well as the number of staff still needed for the coming weeks or months.

Structured & Detailed Database

All staff is collected in a structured and detailed database to which personal data and matching evaluations can be added.

Self-scheduling

Allow your employees to choose the working hours and type of work themselves. Planning rules prevent them from being double booked or working too many hours.

Facility management

Link essential work related facilities (e.g. safety shoes or uniforms) to your teams and get a reminder to hand these out at the beginning of the shift.

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